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Verification of Evidence of Assessments of Class IX-X for Term II

Verification of Evidence of Assessments (EAs) of Class IX/X students for Term II of the Academic Session 2013‐2014

Effective assessment of students is the key to the success of any education system. With the introduction of series of education reforms the Central Board of Secondary Education is deeply committed to ensure fair and effective assessment of its students which is also feasible, practical and stress free leading to their wholesome personality development. With the purpose to ensure reliability and validity of assessment practices at school level, the Board has over the last few years initiated collection and verification of the ‘Evidence of Assessments (EAs)’ conducted at school level. These Evidences of Assessments and the marks awarded are verified by the subject evaluators appointed and empanelled by the Board at the Regional level. The subject evaluators would submit their report on these EAs vis-a-vis award of marks. Their report will help in verifying the school based assessments as well as provide feedback to the Board about implementation of CCE scheme at grass roots level.

The schools shortlisted by the Regional Office will be requested to send the Evidences of Assessments for FA-3 and evidences of Co-Scholastic assessment of Classes IX/X of Term-II (Session 2013­-2014). In formative assessment, this material is being collected in five subjects: Hindi, English, Mathematics, Science and Social Science. As in the previous terms, the Board will appoint certain City Coordinators in different cities where the selected schools will be required to send their evidences.

Download Form:

The schools are requested to visit the Microsite on Evidences of Assessments ( and refer the following:

  1.  Detailed list of the schools selected for sending EAs for Term-II (Subject & class assigned, details of City Coordinators/ Regional Office where the evidences are to be sent)
  2.  Guidelines for the schools
  3.  FAQ’s
  4.  Instructions to schools for online updation system
  5.  Flow-chart on Evidences of Assessment
  6.  Analysis and findings of the previous terms along with the summary
  7. Best practices being followed by schools


Evidence of Assessments comprise of the performance of five students taken from each of the three categories i.e. top, middle and bottom levels of achievements in formative assessments.

  1.  Arrange all students of Class IX /X (all sections) in decreasing order of marks scored in FA-3.
  2.  Divide the total number of students in three groups as follows:
    1.  Top one-third students,
    2.  Middle one-third students, and
    3.  Bottom one-third students.

For example: If there are 100 students in Class IX/X in a School, the three groups may consist of 33, 33 and 34 students after they have been arranged in decreasing order of marks.

  1.  Pick up the top five students from the first group, the last five students from the third group and any five students from the middle group.
  2.  This set of fifteen students is your sample for which ‘Evidence of Assessments’ are to be sent.

Thus, your school, if selected, should be submitting fifteen Evidences of Assessments. This is applicable only to one subject and one class which will be communicated to you by the Regional Office.



The school is required to send details about all the FA-3 tasks in the subject as directed by Regional Office which should include the break-up of marks as well as the parameters of assessment. If the nature of the Evidence of Assessments (EAs) is such that it cannot be sent such as seminars, group discussion, models, charts etc. a brief write-up be prepared by the teacher on the assignment and sent along with marks awarded (Refer to Annexure II for the format of the write up). This should include the details of the tasks assigned to students individually or in groups as well as the strategies adopted and the parameters used for assessment. The schools should send only such tasks that have been taken into account for arriving at the grades for FA3.

In addition, as far as FA4 for Class IX/X is concerned, it must be kept in mind that PSA has replaced the same in the subjects, Hindi or English, Maths, Science, Social Science and accordingly PSA marks only are to be indicated in the EA proforma. Since OMR sheets for PSA are already available with the Board; hence no more evidence is needed.

  •  SUMMATIVE ASSESSMENT in Class IX (OTBA) Main Subjects only

The schools are not required to send evidences of Summative Assessment. However, evidences are required to be submitted in OTBA (Class-IX). The school should submit the question paper of Class-IX (as received from CBSE) in the assigned subject along with the photocopies of pages where the OTBA questions have been answered by selected 15 students (whose FA samples have been enclosed).

*OTBA evidences are not applicable for schools which have been asked to submit evidences of Class X.


In case of co-scholastic assessment, please send write-ups, photographs, anecdotal records, Charts, poems, CDs of the performance of selected 15 students. A mention may be made about the Activities being used for imparting Life Skills, assessment parameters, etc. (Refer to Annexure II for the format of the write up)

After you are informed by the Regional Office/Center, please ensure that all the ‘Evidence of Assessments (EAs)’ in the subject indicated by the Regional Officer along with the Co-Scholastic Assessment are sent through speed post or hand delivered (at school’s cost) to the concerned Regional Officer/City Coordinator latest by 30th April, 2014. It is very essential that the checklist for collection of evidences (Annexure I and III) is packed separately.

It may again be noted that schools will only be asked to send their evidences only once during an Academic session. However the Board may ask the low scoring schools of Term I, 2013-14 (Schools scoring less than 21 marks as per the Feedback Report), and the schools which have not sent their Evidences of Assessment for the previous term to send their evidences again. In case of any queries kindly contact Mrs. Sugandh Sharma, Addl. Dir./ Associate Professor at 011-23220155 or email at [email protected] with a copy to Professor & Director (A,R,T&I) at [email protected]


The Principal shall collect all the evidences of Assessment. These should then be personally checked by him/her with the list of candidates whose Evidences of Formative Assessments in the assigned subject and Co- Scholastic Assessment are being sent. These shall comprise of the following:

(a)     Packets containing Evidences of Formative Assessment (FA tasks and write ups on tasks that cannot be sent) and Co-scholastic assessment must be packed separately, and address on the parcels containing these be written with the colour of the ink as under to easily distinguish the type of assessment the parcels belong to:

Packet 1:           Formative Assessment                                          –          Black Colour

Packet 2:           Co- Scholastic assessment                                     –          Blue Colour

Packet 3:           Checklist for collection of Student data                  –          Red Colour

Packet 4:           Open Text Based Assessment       (OTBA)              –          Green Colour

(b)     Assessment-wise evidences (for FA-3 and OTBA in the assigned subject and Co- scholastic assessment), should be collected and tied separately and placed inside separate envelopes with super scribing the following in bold letters on the top of envelop:

  •  Name, Address and CBSE School Code of the School
  •  Name of the subject (English/Hindi/Maths/Science/Social Science)
  •  Assessment Type (Formative Assessment /Co- Scholastic Assessment/Checklist/OTBA)

(c)     Packet should be marked as 1/4, 2/4, 3/4, 4/4 for easy identification.

(d)     These packets (Assessment wise) should be packed in cloth, sealed and then packed again in cloth parcel(s) to be dispatched to respective Nodal Centres.

(e)     To distinguish parcels containing these materials related to CCE from being erroneously opened at the Nodal Centre, the following should be written in Bold Letters with blue ink:


(f)      The Name, Address and CBSE School Code of the School should be written boldly at the Right corner of each packet in the Parcel.

Subject: Verification of Evidence of Assessments (EAs) of Class IX/X students for Term II of the Academic Session 2013-2014